Photographing, Filming and Recording Students Policy

Vision

Fitzroy High School values children as individual learners who are full of potential and capable of excellence. Our students will be lifelong learners, reflective and creative thinkers, responsible and active citizens, and resilient and adaptable problem solvers able to navigate through an uncertain and constantly changing future. Fitzroy is a learning community where students and teams of teachers work together to:

  • Achieve high standards so that all students fulfil their capabilities in academic, intellectual, social, emotional and physical development
  • Celebrate diversity and embrace individual differences, including class, culture, race, gender, sexuality and ethnicity
  • Build a cohesive, compassionate and proud school community with a productive legacy for the future
  • Develop beyond our current capacity through continuous change and review
  • Participate in and contribute to our wider community. 

Philosophy

Fitzroy High embraces a bold and ambitious dream: striving for excellence and equity. We aim to be a humane learning community in which teachers use relationships to deepen their knowledge of students. This is in order to engage all of them in an intellectually challenging education based on powerful ideas, help them toward social maturity, and prepare them for a life of meaningful possibilities and active participation as Australian and global citizens.

Purpose

To explain to parents/carers how Fitzroy High School will collect, use and disclose photographs, video and recordings of students, how parent/carer consent can be provided and how it can be withdrawn. 

Scope

This policy applies to the general collection, use and disclosure of photographs, video and recordings  (images) of students. It does not cover the use of Closed Circuit Television (CCTV).  

Policy

This policy outlines the practices that Fitzroy High School has in place for the collection, use and  disclosure of images of students to ensure compliance with the Privacy and Data Protection Act 2014  (Vic). It also explains the circumstances in which Fitzroy High School will seek parent/carer consent and how consent can be provided and/or withdrawn.  

As a general rule, use relates to images which are shared and distributed only within the school for  school purposes (i.e. ID photos, Compass), whilst disclosure is used for images which are shared and  distributed outside of the school staff and are available to other students, parents/carers and the  wider school community. 

Fitzroy High School will ensure that parents/carers are notified upon enrolment and at the  commencement of each school year of the ways in which our school may use images of students.  There are many occasions during the school year where staff photograph, film or record students  participating in school activities or events, for example classroom activities, sports events, concerts,  excursions, camps etc]. We do this for many reasons including to celebrate student participation and  achievement, showcase particular learning programs, document a student’s learning  journey/camps/excursions/sports events, communicate with our parents/carers and school  community in newsletters and on classroom blogs/apps. 

Fitzroy High School will use student images reasonably, appropriately and sensitively, consistent with  our obligations under the Child Safe Standards and our Child Safety Policy. If at any time a  parent/carer or student has a concern about the use of any images they should contact the school on  94881900 or email fitzroy.hs@education.vic.gov.au 

In addition to the processes outlined below, parents/carers can contact the school office on 9488 1900  or email fitzroy.hs@education.vic.gov.au at any time to withdraw their consent for any future collection, use or disclosure of images of their child. However: 

• if the images have already been published and are in the public domain, it may not be possible  for consent to be withdrawn. 

• There may be occasions when the school will record whole of school or large group events [and make those recordings available to the school community such as school performances, exhibition nights, sports events etc] and if your child participates, they may appear in these  recordings which will be available to the whole school community.  

• The school can still collect, use and disclose images in circumstances where consent is not  required (see below for more information). 

Official school photographs 

Each year Fitzroy High School will arrange for a professional photographer to take official school  photographs of students.  

Official school photographs may be: 

• purchased by parents/carers 

• used for school identification cards 

• stored on CASES21 for educational and administrative purposes. 

Fitzroy High School will notify parents/carers in advance of the official school photographs being taken  to give them an opportunity to decide whether their child will be included in the official school  photographs.  

Parents/carers who choose to opt-out of having their child participate in official school photographs  must email fitzroy.hs@education.vic.gov.au before the date photos are scheduled to be taken to  advise that their child will not participate. There is no obligation on any parent or carer to purchase  any photographs taken.  

Images for use and disclosure within the school community and ordinary school  communications 

From time to time Fitzroy High School may photograph, film or record students to use within the  school community, including: 

• in the school’s communication, learning and teaching tools (for example, emails, classroom  blogs or apps that can only be accessed by students, parents or school staff with passwords  eg Compass.  

• for display in school classrooms, on noticeboards etc. 

• to support student’s health and wellbeing (eg photographs of pencil grip to assist in OT  assessments) 

An Annual Consent Form and Collection Notice will be distributed to parents/carers on enrolment and  also at the beginning of each school year  

Images to be used or disclosed outside the school community 

External use or disclosure by the school 

Photographs, video or recordings of students may also be used in publications that are accessible to  the public, including: 

• on the school’s website, including in the school newsletter which is publicly available on the  website  

• on the school’s social media Instagram account 

• in school magazines/year books  

The Annual Consent Form and Collection Notice also covers these types of uses and will be distributed  to parents/carers on enrolment and also at the beginning of each school year. We will notify you  individually if we are considering using any images of your child for specific advertising or promotional  purposes. 

Media 

The media, or the Department of Education and Training’s media team, may seek to photograph, film  or record students for a news story or school event. This may include broadcast media, online or social  media or print media, including newspapers and magazine publications.  

When our school receives such requests Fitzroy High School will: 

• provide parents/carers with information about the organisation involved and when/for what  purposes the photography, filming or recording will occur 

• seek prior, express parent/carer consent in writing. 

Students will only be photographed, filmed or recorded by the media at school if express consent is  provided for that specific media event. Neither the school nor the Department own or control any  photographs, video or recordings of students taken by the media.

Other external collection, use or disclosure

If there is a situation which will involve the collection, use or disclosure of images of students by or to  third parties which is not otherwise covered by this policy, Fitzroy High School will: 

• provide parents/carers with information about the event or activity, the organisation involved  and when the photography, filming or recording will occur 

• seek prior, express parent/carer consent in writing. 

School performances, sporting events and other school approved activities 

Fitzroy High School endeavours to respect the privacy of all members of our school community and  requests that parents/carers, students and invited guests do not photograph, film or record school  performances, sporting events and other school-approved activities.  

Neither the school nor the Department own or control any images of students taken by  parents/carers, students or their invited guests at school activities. 

Images to manage student behaviour or fulfil our school’s legal obligations 

On occasion it may be necessary for school staff to photograph, film or record students when  necessary to: 

• fulfil legal obligations, including to:

  • take reasonable steps to reduce the risk of reasonably foreseeable harm to students  staff and visitors (duty of care) 
  • provide a safe and suitable workplace (occupational health and safety law)
  • for identification purposes, when necessary to implement discipline and/or behaviour  management policies. 

Fitzroy High School does not require or obtain consent from parents/carers or students to photograph,  film or record students for these reasons. However, when Fitzroy High School photographs, films or  records a student for any of these purposes, staff will only collect and use such images in a way that  is reasonable and appropriate in the circumstances. 

Staff use of personal devices

School staff may use their own personal devices to capture images of students for reasonable and  legitimate educational purposes. If this occurs, staff are expected to upload the images to the school  database and delete the images from their device within a week of the images being captured. 

COMMUNICATION  

This policy will be communicated to our school community in the following ways:  

  • Annual reminders in our school newsletters 
  • Available publicly on our school’s website
  • Included in staff induction processes and staff training 
  • Included in staff handbook/manual 
  • Discussed at staff briefings/meetings, as required 
  • Included in transition and enrolment packs 
  • Discussed at parent information nights/sessions 
  • Hard copy available from school administration upon request 

FURTHER INFORMATION AND RESOURCES  

• the Department’s Policy and Advisory Library: Photographing, Filming and Recording Students POLICY REVIEW AND APPROVAL 

Policy last reviewed February 2022
Approved by Principal
Next scheduled review date February 2025

Approved Document (pdf)